If you own the unit.
The steps, in the order they actually happen. Most of what protects you sits in the middle of this list, not at the end.
Decide what you are actually renting
Whole house or a suite, parking and utilities in or out, furnished or empty — each choice changes who applies. A secondary suite also has to be legal to rent, and the municipality and the fire department decide that, not me.
Set the asking rent
I look at comparable units in your pocket of the city, what has leased and what is sitting unleased. Then we agree on a number, and on what we do if the phone stays quiet.
Prepare and photograph it
Empty, clean, every light on, blinds up. Photos, measurements and a description that answers the questions people would otherwise phone to ask.
List it and field the inquiries
The listing goes on the board's MLS® system, which feeds the public portals. Inquiries come to me and I qualify each one, so your evenings are not spent on showings that were going nowhere.
Collect a complete application
Rental application, photo identification, a credit report, an employment letter with pay stubs, a previous landlord reference. Self-employed applicants can show a notice of assessment. Newcomers and students often have no Canadian credit file — proof of funds, a guarantor or a letter of enrolment does the same job.
Verify it rather than read it
I call the employer on a number I found myself, not the one printed on the letter, and I ask the previous landlord questions a friend posing as one cannot answer.
Choose, within the rules
The Ontario Human Rights Code governs this. Income, credit history, rental history and references can be weighed. Family status, place of origin, receipt of public assistance, disability and the other protected grounds cannot.
Sign the standard lease, hand over keys properly
Most Ontario tenancies must use the provincial standard lease, with anything unusual written into the additional terms. Photograph the condition on move-in day, move the utilities across, and give receipts.